Childcare: How to Write a Nanny Offer Letter

How to write a great nanny offer letter, a nanny contract and what to include or exclude in an offer letter to a nanny.

You may also like: How to Write a Nanny Contract: A Sample Agreement Template

Below you will find a ‘Nanny Offer Letter’. Edit, add, and adjust the content below for your specific childcare provider. Remember to abide by all federal, city or state regulations.

Dear (name),

We are so happy you will be joining our family as our nanny starting: ______________ (Date)!

Your primary job responsibility will be to supervise, care for, feed and play with the children. While on duty, you are responsible for creating a safe, stimulating social and educational experience by participating in age-appropriate activities at the home as well as outside the home. Your priority will always be the safety, cleanliness and happiness of the Child(ren) as well as the physical, emotional, social, intellectual development and well-being of the Child(ren). We expect that you will show the kids love, affection and support.

Many days you will also be responsible for preparing the children’s meals, bathing them when necessary, changing diapers promptly, laundering the children’s clothing and linens (burp clothes, bibs, sheets, blankets, towels, etc.), and maintaining and organizing the play space, and kids rooms (closet and drawers), all as necessary. Help us maintain and keep clean/neat, on a daily basis, the rooms that you and the child(ren) use. You may be asked to do light child related errands, including picking up items for the Child(ren) at the drugstore or grocery store. We will rely on you to make daily decisions in regards to the Child(ren)’s activities, discipline, diet, environment, and language used around the Child(ren) in alignment with our beliefs, guidelines and practices.

To the best of your ability, you will ensure that the Child(ren) are kept healthy and safe. You will abstain from consuming alcohol or drugs before or during your work hours. You will not sleep, watch television, or attend to personal tasks (such as long phone discussions) when on duty. If you are sick, you will utilize sick time provided in order to keep the Child(ren) as healthy as possible. You will refrain from inviting guests to the home or taking the children anywhere that the parents have not authorized.

You will call the parents immediately if there is any medical problem with the Child(ren). You will not administer medication without first consulting with or obtaining the consent of the Parents, unless there are critical and dire circumstances preventing authorization.

We will be offering the following days as paid holidays:

  • New Years Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Thanksgiving
  • Christmas Day

We will be offering you (X) sick hours per year (a total of X days) that can be taken by the hour. The smallest increment of time that can be used for sick leave is 1-hour. You may use your sick leave for the diagnosis, care or treatment of an existing health condition, or preventative care for yourself or a family member (child, parent, spouse, domestic partner or other designated person if you do not have a spouse or domestic partner, grandparent, grandchild, sibling legal guardian or ward). In addition, sick leave may be used to obtain relief by an employee who is a victim of domestic violence, sexual assault or stalking. You may use sick time for bereavement.

You will accrue (X) amount of vacation days per month.

In addition, if and when the Parents and Child(ren) are on vacation and decide to forego Childcare, you will be paid for a minimum working day or week at the appropriate pay rate. This will not count against your accrued vacation time. The family will do their best to provide this notice to you as much in advance as possible so that you may arrange personal plans or travel during that time. You may also request unpaid time-off.

The Parents reserve the right to modify your schedule, pay and benefits as deemed necessary and with prior notice and agreed upon terms.

Compensation

  • Guaranteed minimum single-family single-child hours: (35) hours per week.
  • Guaranteed nanny-share hours (two children, two families): (30) hours per week.
  • You will be paid at a rate of ($XX.XX) per hour for 1-child and another ($X.XX) for every additional child per hour
  • You will be paid a flat-rate of ($XX.XX) per hour of overnight care for children who sleep through the night (between 9:00pm and 5:00am).
  • You will be reimbursed for gas money if you are driving the children at a rate of ($X.XX) per mile.

Additional Information:

  • Hourly pay will be paid less applicable deductions and withholdings.
  • Payments will be made on a weekly basis via direct deposit, check or cash.
  • A minimum working day is defined by a 7-hour day under a Single-Child/Single Family agreement.
  • A minimum working week is defined by a 35-hour week under a Single-Child/Single Family agreement.
  • You will be paid for all additional hours above your weekly minimum at the appropriate rate
  • Time clocked will be rounded to the nearest 15-minute increment (in your favor when in doubt).

To indicate your acceptance of this employment offer, please sign and date this letter in the space provided below.

Name:

Signature:

Date:

We are thrilled to have you as part of our family!

Sincerely,

The (Last Name)

Please complete the following information for our records:

Full name as it appears on your valid I.D.:

Your birthday:

Mailing Address:

Phone number:

Emergency contact name and phone:

Kindly provide us with a copy of your I.D. and all relevant employment documents as necessary.

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